What is your mission?

You will provide the best service to our partner brands by performing these tasks:

Procure to Pay - Accounts Payable and Accounting Operations:

• The role's most relevant day-to-day responsibility will be conducting AP data entry.
• Proactively perform the accounts payable function for Operations and Fixed Asset acquisitions and support the Budget to Actual tracking by Profit Center, Cost Center, and Capital Projects.
• • Assist in new work streams for the back office procure to pay process. The main areas will include, but are not limited to:
  • Automate the vendor creation and comply with 1099/W9 reporting requirements.
  • Vendor invoice intake mechanism and ease of review and approval
  • Standardizing recurring and repeatable vendor administrative functions
  • Receive, process, verify, and reconcile all invoices for accuracy, including obtaining approvals, and posting to the GL and cost center coding.
• Post treasury transactions daily—for daily reconciliations to the bank including:
• • Banking transactions and P-Card transactions
  • Maintain Receipts for P-Card transactions.
  • Maintain an accurate fixed asset ledger and depreciation schedules in multi-retail locations.
  • Use Excel models to audit vendor invoices to current contract terms.
  • Oversee the timely processing of procurement approvals (PRs, POs, and 3-way match)
  • Maintain highly accurate and audit-ready accounts payable supporting documents.
  • Research and resolve discrepancies in order to process payments timely.
  • Process new business registrations in new states and local jurisdictions.
  • Process employee travel and expense reports for proper documentation and account coding.
  • Process new vendor setup requests, including obtaining all required documents (Form W-9, New Vendor approval forms). Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.
  • Communicate clearly and effectively to help resolve internal and external inquiries.

Month-end Responsibilities:

• Prepare key month-end reconciliations accurately and consistently, including bank and credit card recs.
• Maintain a running log of outstanding obligations incurred but not billed from the vendors for recording monthly accrued liabilities.
• Maintain amortization schedules of prepaid expenses and post-related journal entries.
• Prepare budget-to-actual analysis by cost centers and report variances timely.
• Assist with ad hoc reporting and month-end close procedures.