What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

• Maintain and reconcile QuickBooks Online accounts weekly
• Clean up historic data; ensure all transactions are categorized correctly
• Cross-reference and attach digital receipts to financial records
• Manage accounts payable and accounts receivable
• Generate monthly financial reports and cash flow statements
• Coordinate QuickBooks with POS systems like Square or Toast
• Reconcile event revenues, catering invoices, vendor payments, and supply costs
• Reconcile cash vs. digital payments from vending machines
• Track credit card charges, reimbursements, and location-based expenses
• Log lot performance, vending refill expenses, and event-based revenue
• Export and input data into LivePlan for budgeting and forecasting
• Assist with grant reporting, RFP submissions, and financial proposal data
• Generate and email recurring invoices for clients
• Maintain shared files (Google Drive, Dropbox, etc.)
• Track recurring tasks, deadlines, and business licenses
• Coordinate with staff to collect missing receipts or financial info
• Maintain internal checklist/timeline of deliverables across companies

Who are we looking for?

• 3+ years of experience in bookkeeping and/or administrative support
• Proven expertise in QuickBooks Online
• Experience with LivePlan is a strong advantage
• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail)
• Advanced skills in spreadsheets and financial reporting
• Ability to manage financials for multiple entities simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail, time management, and organizational skills