What is your mission?

• Issue and process invoices and credit memos for customers and review freight charges accuracy
• Generate and post electronic commerce invoices through web order uploads
• Coordinate with customer service and shipping teams to resolve invoicing issues
• Maintain customer credit limits and release orders on credit hold when applicable
• Prepare, post, and record accounts receivable transactions and customer payments
• Process credit card payments, including pre-authorization, capture, and posting
• Follow up on short payments and outstanding balances and respond to customer inquiries
• Provide and send accounts receivable statements upon request
• Process vendor invoices, match with purchase orders, resolve discrepancies, and apply correct general ledger codes
• Set up and process vendor payments via check, Automated Clearing House, and wire transfers
• Submit remittance advice and manage vendor requests including bank detail updates
• Verify and process employee expense reports based on company policies
• Identify discount opportunities, manage stop payments, and ensure obligations are properly credited
• Identify and calculate use tax accruals and month-end accruals
• Support month-end financial close, including reviewing expense variances
• Maintain petty cash records and supporting documentation
• Organize, file, and retrieve accounts receivable and payable documentation
• Collaborate with internal teams, vendors, and stakeholders to support finance operations
• Ensure adherence to financial processes, compliance requirements, and company policies

Who are we looking for?

• Bachelor’s degree in Accounting, Finance, Business, or related field (or at least High School diploma with relevant accounting experience)
• 5+ years of experience in accounts receivable and accounts payable functions
• Experience in invoice processing, credit memos, collections, and vendor payments
• Experience processing credit card payments, Automated Clearing House, and wire transactions
• Familiarity with general ledger coding, expense reports, reconciliations, and accruals
• Proficiency in Microsoft Office Suite and accounting software systems
• Experience in purchase order matching, discrepancy resolution, and financial documentation management
• Strong organizational and documentation management skills
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy in financial processing
• Ability to work independently in a fast-paced environment and manage multiple tasks
• Strong professionalism in handling customer and vendor interactions
• Proactive mindset with ability to anticipate work needs and follow through effectively