What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

Process Vendor Invoices in Sage Intacct

• Upload or manually enter invoices from the shared Accounts Payable email.

• Utilize two invoice entry modules:

  • Accounts Payable Module: AI-assisted invoice coding, accuracy review, and department-based approval workflows.

  • Purchasing Module: Manual input, individual-based approval workflows, and AI functionality.

• Match purchase orders (POs) to invoices for winemaking department purchases.

• Use the PO tracker spreadsheet to track missing items and ensure invoice submissions.

• Scan and forward physical invoices to the shared Accounts Payable email.

New Vendor Setup

• Create vendor profiles in Sage Intacct.

• Request Form W-9 and ACH details if not provided.

Process Payments

• Set up weekly ACH and check payments.

• Review and document bank account auto-drafts for approval in Intacct.

Manage DCF Fintech Payables

• Record invoices from the restaurant’s Fintech auto-payment system in the purchasing module.

• Issue record transfers in Intacct to document payment transactions.

• Establish new Fintech connections as needed.

Who are we looking for?

• 4+ years of experience in accounts payable, accounts receivable, and accounting responsibilities.

• Ability to process 75 to 100 invoices daily.

• Experience using accounting software.

• Proficiency in MS Excel (Pivot Tables, VLOOKUPs).

• Detail-oriented, proactive, and a strong communicator with a curious mindset.

• Clear audio clip for communication skills assessment.

• Experience with Sage Intacct (preferred but not required).

• ASAP availability required.