What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

Procurement

• Create weekly purchase orders based on demand algorithms.
• Audit current purchase orders to confirm receipt and estimated delivery dates.
• Maintain a Project Tracker for communication with Asia-based factories regarding pending orders.
• Conduct video calls with factory representatives as needed.
• Develop quarterly factory report cards to assess performance metrics (pricing, on-time delivery, communication, and spend).
• Review quality control inspection reports to approve inventory shipments.

Logistics

• Coordinate quotes for inbound freight, primarily from China and Vietnam.
• Monitor and track freight arrival efficiency.
• Maintain a shipping performance and cost spreadsheet in Excel.

Bookkeeping

• Process and categorize invoices, preparing checks for payment.
• Audit factory ledgers and arrange wire transfers for approval.
• Categorize transactions in QuickBooks for expenses and inventory.
• Conduct weekly accounts receivable management and follow up on past due accounts.
• File quarterly Washington state and Netherlands VAT tax reports.
• Manage biweekly payroll and 401K reporting.
• Conduct monthly accounting data migration and audits.

Financial Audits

• Generate weekly metrics reports on A/R, A/P, inventory, cash on hand, and sales results.
• Produce quarterly health reports on finished goods inventory and cash status.
• Track and analyze FedEx invoices to ensure freight costs meet targets.

Product Development Meetings

• Collaborate with the product development team to review designs and RFQs.
• Acquire in-depth knowledge of Client's products.

Team Meetings

• Communicate daily and weekly priorities to a team of 3-6 individuals.
• Update the team on inbound freight and action items for current and new products.

Who are we looking for?

• At least 3-5 years solid experience handling Procurement, Logistics, Bookkeeping and Financial Audits, AP and AR monitoring.
• Experience using QuickBooks Online and MS Office Applications
• Excellent written and verbal communication skills.
• Excellent Communication and Time Management Skills
• Quick learner with a positive attitude, able to work independently and in teams.
• Strong attention to detail and multitasking abilities.
• Thrives in a fast-paced environment with effective prioritization skills.
• Proficient in Microsoft Office, particularly Excel.
• Motorcycle experience is a plus, but not required.