What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

• Onboard new operations contractors and update existing contractor records.

• Prepare, route, and file contracts such as MICAs, MSAs, and work orders.

• Collect, file, and monitor Certificates of Insurance (COIs).

• Route and code expense vouchers via MediusFlow (AP automation).

• Maintain accurate records for Harvest & Roads operations.

• Provide general administrative coordination and support.

• Support internal and external customer requests promptly and professionally.

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Who are we looking for?

• 2–3 years or more of administrative experience

• Working knowledge in contracts administration and monitoring

• Experience in onboarding new contractors and updating agreements (MICA, MSA, work orders)

• Experience handling Certificates of Insurance (COI)

• Experience routing and coding expense vouchers in accounts payable automation systems (e.g., MediusFlow)

• Experience filing and maintaining various operations records

• Experience with DocuSign or other contract management systems (preferred)

• Knowledge of the timber industry (preferred)

• Excellent proficiency in oral and written English with a neutral accent

• Proficient in Microsoft Office Suite

• Proven ability to learn and adapt to new applications and tools

• Strong attention to detail and excellent organizational skills

• Ability to complete a high volume of work accurately and on time

• Comfortable asking questions and seeking clarity

• Demonstrates ownership, initiative, and a go-getter attitude

• Maintains professionalism and effective relationships with internal and external stakeholders

• Creative problem-solver with a “can do” attitude

• Views challenges as opportunities for growth

• Able to provide prompt support and general administrative coordination as needed