What is your mission?

• Create, process, and track purchase orders, invoices, and change orders using Procore Financial Management module
• Maintain and organize project documentation, including contracts, permits, compliance records, and project files
• Manage Procore tools such as Documents, Commitments, Directory, and Project Management modules
• Maintain and update project logs including submittals, requests for information, change orders, and directories
• Coordinate collection and follow-up of contract documentation for timely execution
• Support preparation and routing of contracts in Procore with accurate documentation
• Coordinate with Project Managers, field teams, subcontractors, vendors, and suppliers
• Support daily project operations to ensure alignment on deliverables, materials, and requirements
• Track project progress, deliverables, and outstanding action items
• Participate in internal and external meetings to support team alignment
• Assist in procurement of materials, equipment, and services and monitor compliance with specifications
• Coordinate with vendors to ensure timely delivery and quality standards
• Track procurement status, material orders, and delivery schedules
• Provide updates on project progress, risks, and key deliverables
• Support budget tracking and cost documentation
• Prepare project reports on performance indicators and milestones
• Assist in quality assurance and compliance processes
• Support Request for Information creation and tracking
• Track inspections and project closeout documentation, including as-built drawings, warranties, and manuals
• Provide administrative support, including communication, documentation tracking, and meeting coordination

Who are we looking for?

• Bachelor’s degree in Construction, Engineering, Architecture, Business, or related field
• 3+ years of experience in project coordination, construction administration, or similar roles
• Experience in construction, contracting, multifamily, or development projects
• Hands-on experience with Procore (2–3+ years) including Financial Management module
• Experience processing invoices, purchase orders, and change orders in Procore aligned with contract terms
• Proficiency in Procore tools: Documents, Commitments, Directory, and Project Management modules
• Experience managing project documentation, compliance records, and contracts
• Familiarity with procurement processes, vendor coordination, and documentation workflows
• Proficiency in Bluebeam, Microsoft Office, and project management tools
• Strong documentation and electronic file management skills
• Excellent English communication skills (written and verbal)
• Strong attention to detail and ability to manage multiple priorities
• Highly organized, collaborative, and proactive in follow-ups