What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

• Proactively manage complex, multi‑time‑zone calendars and prioritize commitments.
• Serve as primary gatekeeper for meetings, inbound requests, and time‑sensitive matters.
• Draft, prepare, and manage confidential correspondence and executive communications.
• Monitor and triage email, especially during executive travel.
• Coordinate domestic and international travel with complete itineraries and contingency planning.
• Maintain secure records, including logins, passwords, credit cards, and travel documents.
• Manage financial meetings, memberships, speaking engagements, and personal logistics.
• Coordinate seamlessly with the executive’s personal assistant when needed.
• Support mission‑critical operational initiatives through research and project coordination.
• Prepare concise executive summaries and synthesize complex information.
• Track initiatives and maintain structured records related to AI platforms and secure data environments.
• Reduce operational friction by anticipating needs and keeping projects moving without follow‑ups.
• Prepare documents, reports, and slide decks with advanced PowerPoint skills.
• Operate across Microsoft Suite, Zoom, Slack, Asana, Coda, Box, and AI‑enabled tools.
• Maintain organized workflows, reduce context switching, and improve executive focus.
• Ensure sensitive matters are handled with discretion and sound judgment.
• Deliver seamless logistics, reliable follow‑through, and proactive problem‑solving.

Who are we looking for?

• Bachelor’s degree in any field.
• 5+ years supporting a C‑level executive or founder in a high‑trust environment.
• Experience providing both personal and business support to executives.
• Proven capability in project coordination and supporting mission‑critical initiatives.
• Experience working with global partners, institutions, or external stakeholders.
• Background supporting organizations transitioning from informal to structured operations.
• Advanced calendar management across multiple time zones.
• Strong email triage and communication management skills during executive travel.
• End‑to‑end domestic and international travel planning experience.
• Research and synthesis ability, including preparation of executive summaries.
• Experience managing secure records and sensitive information.
• Proficiency with productivity tools: Microsoft Suite, Zoom, Slack, Asana, Coda, Box.
• Advanced PowerPoint capability for executive‑level presentations.
• Comfort working with AI‑enabled tools and technology‑driven workflows.
• Highly organized, proactive, discreet, and trustworthy.
• Strong communication skills and excellent judgment.
• Able to reduce operational friction, anticipate needs, and work independently.